Privacy and Cookies
AES Sustainability Consultants is the data controller for personal data about clients, prospective clients, job applicants and our current and former employees, event/training attendees and newsletter subscribers.
We do not trade personal data for commercial purposes and will only disclose data if required by law, or with your consent.
To contact AES Sustainability Consultants with a data protection query regarding the processing of your personal data, please use the contact us form or email anna.farmer@aaessc.co.uk.
Details of our processing
We believe that all these purposes are justified on the basis of our legitimate interests in running and promoting the business, our contractual requirements to deliver the agreed services to you, and our legal obligations. The exception is for sending email marketing, which we carry out on the basis of consent. If you would like to know more, please read below:
- Clients
- Members of a client’s design team
- Manufacturers and Suppliers
- Job Applicants
Clients
As a client, we will hold the following information about you:
- Name and contact information.
- Billing and payment information.
We use your personal data when it is in our legitimate interests for internal purposes associated with maintaining our business. We use your information for the performance of our contract with you, to invoice you and to keep track of payments that you make.
We are currently using the following third-party online tools:
Xero (accounting and project management software) – located outside EEA
https://www.xero.com/uk/about/terms/privacy/
Mimecast (digital security software) – located outside EEA
https://www.mimecast.com/privacy-statement/
We will retain information about you for the duration of our relationship with you, then for 15 years following completion of the contract/project.
Members of Project Design Teams
As a member of a project design team, we will hold the following information about you:
- Name and contact information.
We use your personal data when it is in our legitimate interests for internal purposes associated with maintaining our business. We use your information for the performance of our contract with the client.
We are currently using the following third-party online tools:
Xero (accounting and project management software) – located outside EEA
https://www.xero.com/uk/about/terms/privacy/
Mimecast (digital security software) – located outside EEA
https://www.mimecast.com/privacy-statement/
We will retain information about you for the duration of our relationship with you, then for 15 years following completion of the client contract/project.
Manufacturers and Suppliers
As a manufacturer/supplier, we will hold the following information about you:
- Name and contact information.
- Billing and payment information.
We use your personal data when it is in our legitimate interests for internal purposes associated with maintaining our business. We use your data for the performance of our contract with our client and where appropriate, to invoice you and to keep track of payments that you make.
We are currently using the following third-party online tools:
Xero (accounting and project management software) – located outside EEA
https://www.xero.com/uk/about/terms/privacy/
Mimecast (digital security software) – located outside EEA
https://www.mimecast.com/privacy-statement/
We will retain information about you for the duration of our relationship with you, then for 15 years following completion of the client contract/project.
Job Applicants
As a Job Applicant, we will hold the following information about you:
- Name and contact information
- Details of any criminal convictions
- Details of your driving licence
- Details of your right to work in the UK
- Education, training and career history
We use your personal data when it is in our legitimate interests for internal purposes associated with maintaining our business. We use your information in the candidate selection process and, if successful, the performance of our contract of employment with you.
We are currently using the following third-party online tools:
Xero (accounting and project management software) – located outside EEA
https://www.xero.com/uk/about/terms/privacy/
Mimecast (digital security software) – located outside EEA
https://www.mimecast.com/privacy-statement/
We will retain information about you for the duration of our selection process, then for 3 months following the appointment of the successful candidate (unsuccessful applicants), or 7 years following termination of employment (successful applicants).
Visitors to our Website
When you visit our website, we use a third-party service, Google Analytics, to collect standard internet log analytical information and details of visitor behaviour patterns. We do this to find out things such as the number of visitors to various parts of the website. The information is only processed in a way which does not identify anyone.
To opt-out of being tracked by Google Analytics across all websites visit http://tools.google.com/dlpage/gaoptout.
E-Newsletter
We use a third-party provider, Mailchimp, to deliver our e-newsletters. We gather statistics around email opening and clicks using industry standard technologies including clear gifs to help us monitor and improve our e-newsletter. For more information, please see https://mailchimp.com/legal/privacy/.
Cookies
Cookies are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site. Unless you have set your browser to block cookies, this site will place the following cookies on your computer.
| Cookie | Name | Purpose |
| Analytics | Google Analytics | Stores information regarding pages visited and time spent on our website |
Most web browsers allow some control of most cookies through the browser settings. To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, visit www.aboutcookies.org or www.allaboutcookies.org.
Security
We endeavour to take all reasonable steps to protect your personal information. All the data collected by us is stored on secure servers. The secure server software encrypts all information you input before it is sent to us.
Your Rights
As an individual whose personal data is processed by AES Sustainability Consultants, you have the following rights:
- The right to be informed, which is what this privacy policy is for.
- The right to access what data we hold about you.
- The right to object to direct marketing – either use the unsubscribe option or contact us directly.
- The right to object to processing carried out on the basis of legitimate interests.
- The right to erasure (in some circumstances).
- The right to data portability.
- The right to have your data rectified if it is inaccurate.
- The right to have your data restricted or blocked from processing.
If, at any time, you want to verify, update or amend your personal data please email anna.farmer@aessc.co.uk.
You also have the right to lodge a complaint about our processing with the UK’s Information Commissioner’s Office (https://ico.org.uk/)
Changes to this privacy notice
We keep our privacy notice under regular review. This privacy notice was last updated on 09/06/2018.
Contact
Questions, comments and requests regarding this privacy policy are welcomed and should be addressed to admin@aessc.co.uk.
Thank you for visiting our site.